Run lifecycle
A run moves through five states. Only draft is editable, and only settled is final.
- draft — open for edits, recalculates on every change
- pending_approval — locked, waiting on an approver
- submitted — approved, funds requested
- settled — money moved, stubs published
- reversed — pulled back before or shortly after settlement
Calculation order
Order matters, because each step changes the base for the next. Payflo calculates gross, subtracts pre-tax deductions, applies taxes to the reduced base, then subtracts post-tax deductions and garnishments.
This is why moving a deduction between pre-tax and post-tax changes employer tax liability, not just employee net pay.
Funding
Payflo debits one total per run covering net pay plus employer taxes. Standard ACH settles in four business days; same-day ACH is available on eligible accounts.
A failed debit halts the run before payments go out. Nothing partially executes.
Multi-state employees
An employee working across states may owe withholding in more than one. Payflo applies reciprocity agreements where they exist and splits withholding by work location otherwise.