How TechCorp cut payroll processing from three days to two hours

The problem

TechCorp ran payroll for 1,200 employees across nine states out of a spreadsheet that three people maintained by hand. Each cycle took roughly three days, and the last day was always a scramble to reconcile totals before the bank cutoff.

The real cost was not the hours. It was that nobody could answer a question about a past run without rebuilding it, and two state registrations had lapsed without anyone noticing.

What changed

Payflo took over calculation, deposits, and filings across all nine jurisdictions. Hours flow in from their time system, and the finance team reviews a preview instead of assembling one.

• Nine state registrations audited and two reinstated during onboarding
• Time tracking connected, removing manual hour entry entirely
• General ledger export mapped to their existing chart of accounts
• Approval limited to two named people, with an audit trail behind it

The result

Payroll now takes about two hours, most of it review. The $200,000 in annual savings is mostly redeployed headcount — the three-person payroll function is now one person part-time.

The outcome the CFO cites, though, is that a question about any run from the last two years is answerable in about a minute.